A Checklist for Hosting an Outdoor Event


Organising any event is a complex logistical task, and if the event is to be held outdoors, this adds considerably to the essential services you will need. You might be planning to host your own wedding reception in the garden, or have hired part of a meadow for a surprise summer party, but whatever the occasion, there is much to arrange. If you have been burdened with that task of planning an outdoor event, here is a checklist to ensure that nothing is overlooked.


  • Essential Facilities – Large numbers of people require adequate toilet facilities, and with companies that hire out a range of temporary accommodation that includes portable toilets, you will need to do a little online searching. You might be interested in sourcing portable shower hire in Yorkshire, or perhaps you need toilets in Leeds, but wherever your location and whatever your needs, an online search will put you in contact with the right company. There would be a range of VIP solutions, which will help you to project the right image, and with affordable rates, it won’t eat away your budget.
  • Relevant Permissions – If the event is to be held in the UK, you will undoubtedly need permission from the relevant local authority. The best solution would be to make contact via their website, and ask them what you would require in the way of permits or licences. If you plan on serving alcohol, you might require a permit, and there would also be noise pollution to consider. This doesn’t mean you can’t host outdoor events, but you do need to make enquiries about the laws regarding this, and it should be done well in advance.
  • The Weather – If you are in the British Isles, you will certainly have to make arrangements to cover the possibility of heavy rain on the big day. Even if it didn’t rain, you do need a covered area for shading, and if space allows, hiring a marquee is the perfect solution. This gives you the best of both worlds, and if the heavens do decide to open, it won’t be the end of the world, or your event. Wind can also be an issue, so consider placing some strong canvas windbreaks in the right places if you think the wind could be a factor.
  • Catering – There will be, at the very least, refreshments, and the best solution to the catering is to outsource it. There are online caterers who will offer you a range of menu packages, which would include a few buffet menus, plus the traditional sit-down selections, and while you are talking to a catering firm, you might want them to quote for the bar also.

Your guest will be arriving of course, which means you will need ample parking space, and with good signage to direct people from the main road, there should be no confusion. If you consider all of the above points, there is no reason why the event won’t be a hit, and providing you have prepared for every eventuality, you can expect to achieve your goals.